What industries can use Alloc8?

Alloc8 is designed for industries with mobile workforces, including traffic management, labor hire, healthcare, support workers, events, security services, and construction. It's also beneficial for cleaning services, not-for-profits, and field service businesses. Any business that has staff numbers that fluctuate, need to be rostered to projects that vary in location, or have a workforce that needs to submit timesheets, maintain compliance through form submission or track jobs in real time will benefit from this software platform. Labour-hire management is simplified so dispatching teams, rostering shifts, and scheduling for events is streamlined with timesheets handled through the app and availability set by the workers for full transparency and better work/life balance.

How will automated reporting improve my business?

Regular automated reporting reduces manual admin tasks, freeing up time for core business activities and identifying areas where revenue is being lost through inefficient scheduling, resource allocation, billing errors, and human error. Access to real-time data and insights empowers managers to make informed decisions about staffing, resource allocation, and business strategy, and ensure that their staff are meeting safety and regulatory compliance to minimise risk and protect the business.  Once you know where you are losing revenue and how to improve your processes, you can take those learnings and start scaling your business - cloning your own processes and applying them to a larger workforce without adding extra admin staff to support the growth. Take a look at some of our client success stories to see how they have been able to grow their businesses through using Alloc8

What kind of reporting does Alloc8 do?

Alloc8 offers a comprehensive suite of reporting and analytics tools to enhance business visibility and decision-making for managing mobile workforces. These tools enable businesses to track performance, identify trends, and gain actionable insights into various aspects of their operations. 

Key Reporting Features:

• Timesheet Reporting:
  Detailed timesheet reports, including summaries and audit trails, to help with payroll, invoicing, and understanding time allocation. 

• Scheduling Reports:
  Access scheduling data, such as resource allocation, employee availability, and compliance with rules, helping to optimize scheduling and minimize errors. 

• Safety and Compliance Reports:
  Safety-related data, including employee skills, training, and compliance with safety checklists, ensuring adherence to regulations. 

• Financial Reporting:
  Integrated with accounting systems like Xero to streamline financial reporting, including invoicing and payroll, and track revenue and profitability. 

• Customizable Reports:
  Tailored to your specific needs, providing flexibility and control over the information you access. 

• Mobile Workforce Insights:
  Better understand your workforce's performance, including job allocation, task completion, and cost management. 

Is my data secure with Alloc8?

Yes. Alloc8 prioritises data security with secure hosting, regular backups, and strict access controls to protect your business information.

Is Alloc8 easy to implement?

Yes. Alloc8 is designed for quick onboarding with intuitive workflows. Their team provides implementation support to ensure a smooth transition for your workforce.

How much training will my staff need?

Typically, staff can become proficient with basic Alloc8 functionalities within a few days, while more advanced features might require a few weeks of practice but there are fantastic resources available to ensure your team will be well supported while you transition to using the platform, and if they have any problems. 

Can I also use my existing software?

Yes, Alloc8, integrates with existing software and accounting solutions you may already be using like Xero, MYOB and Quickbooks. As a workforce scheduling software, it is designed to help manage jobs, workers, and assets, and it can interface with other systems to streamline your operations. While Alloc8 is a separate software platform, its purpose is to work alongside your current systems, not replace them entirely so transition is smoother for staff and processes. 

Here's why you might be able to use your existing software with Alloc8: 

• Integration Capabilities:

  Alloc8 is built to integrate with other systems, meaning you can connect it with your existing software to share data and automate workflows.

• Focus on Workforce Management:

  Alloc8 focuses on scheduling, job management, and worker safety, which may complement the functionality of your current software.

• Customization and Flexibility:

  Alloc8's functionality can be customized to fit your specific needs, which may include integration with your existing tools.

To determine the exact compatibility and integration possibilities for your specific software setup, you'll need to consult with Alloc8's support or sales team. They can provide details about supported integrations and how to connect your systems. 

Can Alloc8 be customised for my business needs?

Absolutely. Alloc8 offers configurable modules to align with your operational requirements, workflows, and compliance obligations.

How does Alloc8 make Payroll easier?

Alloc8 can significantly streamline payroll processes, saving time and reducing errors through features like digital timesheets, automated award interpretation, and payroll system integration. By automating these tasks, Alloc8 can help businesses pay staff accurately and on time, while minimising administrative overhead, human error and compliance risks. Staff get paid faster, and payroll overheads are reduced.

Features include:

• Digital Timesheets:
  Eliminate manual timesheet entry, reducing errors and saving time on data collection. 

• Automated Award Interpretation:
  Accurately interprets complex award rules, ensuring correct pay calculations based on specific industry or job requirements. 

• Payroll System Integration:
  Seamlessly integrates with existing payroll systems, allowing for efficient data transfer and processing. 

• Real-time Data & Insights:
  Provides real-time visibility into employee hours and payroll information, enabling proactive management and informed decision-making. 

• Enhanced Communication:
  Improves communication between employees and management through transparent and accessible payroll information. 

How does the Formbuilder work?

Alloc8's form builder allows users to create and customize forms and checklists, then attach them to jobs, branches, or company-wide. These forms can be made specific to workers, vehicles, or assets, and can include conditional fields to capture specific information. The drag-and-drop interface simplifies the process of building workflows and ensures compliance by requiring mandatory forms for specific tasks or workers. 

Can a form be cloned?

Yes, Alloc8 forms can be cloned. When cloning, users have the option to reuse the original PDF and/or form fields, or create a "master form" for future use. Cloning is a straightforward process, accessible via the settings (gear) icon on the form's dashboard. 

Will Alloc8 help my invoices get paid faster?

By automating the process of capturing worker and resource data, your business will be able to generate invoices without manual paperwork and cross referencing complex rate adjustments for each project or client. The platform facilitates better communication between field workers and the office, ensuring accurate information is captured and reducing the risk of errors, so that when a job is completed, the information is in your hands and you are able to invoice faster for everything that should be invoiced, to reduce revenue leakage and get paid quickly. 

How will Alloc8 make life easier for my mobile workforce?

Workers can manage their availability and calendars directly within the system, for a better work-life balance. By managing their availability directly in the App, they can be booked when they are available, at a preferred location, and have all the details they need (including knowing who they’ll be working with) for job assignments with status updates on hand. Digital timesheets are completed through the app with strict validation rules minimising errors and ensuring accurate and faster pay, and Alloc8 allows for the inclusion of safety modules and checklists, enhancing workplace safety. Alloc8 makes work life simpler for workers and for business.

How does Alloc8 improve communication with my workers in the field?

Alloc8 improves communication with field workers through real-time information access, streamlined scheduling, and efficient communication channels within the mobile app. It eliminates the need for back-and-forth phone calls by providing instant access to job details, site records, and worker information, all updated in real-time. This allows for quicker decision-making, reduced miscommunication, and increased efficiency for both field staff and the back office. 

Improved collaboration and transparency:

• Field workers can easily share information, photos, and updates with the team and management. 

• Real-time access to essential information like job details, site records, customer information, and relevant documents (plans, forms, etc.) via the mobile app. This eliminates the need to call the office for information and ensures everyone is on the same page. 

• Streamlined scheduling and dispatch of workers based on skills, location, and availability, optimising resource allocation and reducing scheduling conflicts. 

• Two-way communication between field workers and the back office through messaging, job updates, and status changes. 

• Customizable communication preferences and alerts between field workers and back office, ensuring that field workers receive the information they need, when they need it. 

My workers are in an area with bad data connection - can they still use Alloc8 in the field?

Alloc8's offline mode allows field workers to use the mobile app to complete tasks and manage information even without an internet connection. When offline, workers can still access and fill out forms, including custom forms and checklists, and save the data locally on their device. This ensures that important information is captured in real-time, even in remote locations or areas with unstable connections. Once a connection is re-established, the data is automatically synced with the Alloc8 platform. 

How will Alloc8 improve resource management?

Alloc8 helps optimise the allocation of resources, including equipment and materials, to specific projects and real-time tracking of project locations and job progress improves efficiency and coordination. Real-time tracking, ensures resources and workers are sent to appropriate locations, and time is not wasted locating equipment or workers lost in the field.

How does Alloc8 benefit my clients?

Client requests are simplified through the use of the customised Formbuilder. Add your clients’ preferred or non-preferred workers, safety and checklist forms as well as Customisable fatigue lockout rules to a job, and clone that form for next time. A detailed audit log tracks all changes and actions within the system, promoting transparency and accountability, and because all data is submitted digitally, invoicing is more accurate, faster and easy to monitor and project budgets can be handled more efficiently. Alloc8 streamlines processes, so the client doesn’t have to ask twice, and everything stays on track.

How do I get started with Alloc8?

To get started, book a demo with the Alloc8 team. They will guide you through the platform features and discuss a tailored solution for your business.

Have a different question?

Every business has it’s own needs, so please send us a message to find out how Alloc8 can help you.